Business Travel
Every trip priced, checked and arranged in one thread.
Travellers submit a trip and see its cost, per diem and carbon footprint before they send it. Managers approve with the policy flags in front of them. The travel desk works through a board of visas, tickets and hotels, and expenses land on the same trip.
Used day to day by travellers, managers, travel desk and finance.
Paris Amsterdam
14–16 October, 2 nights
- Flight, economy, returnParis CDG to Amsterdam
- €210
- Hotel, 2 nights at €145City cap €160 a night
- €290
- Per diem, 3 days at €68Amsterdam rate, associate
- €204
- VisaNot required
- €0
- Estimated total
- €704
Carbon, return trip
Rail first under 800 km. The train takes 3 h 20 and costs €160.
Switch to trainWhy teams use Business Travel
Costs known up front
Transport, hotel, per diem and visa fees estimated from your own policy before approval.
Policy applied, not policed
Out-of-policy classes, hotel caps and train-first rules are flagged while people fill the form.
One place for the back office
The travel desk prepares trips on a board, attaches vouchers and sees what's due.
What you can do
Trips priced and policy-checked before approval.
- Trip requests
- Destination, dates, transport, class and hotel, with a live estimate and CO₂ figure.
- Per diem engine
- Daily allowances by destination and grade, calculated automatically.
- Visa and health requirements
- Destinations carry visa types, costs, documents and vaccinations.
- Approval with context
- Managers see the estimate, flags and the train alternative before deciding.
- Travel desk board
- A Kanban of every task — tickets, hotels, visas, advances — across all trips.
- Expenses and receipts
- Travellers photograph receipts on their phone; finance sees spend against estimate.
How it works
- 1
Request
The traveller fills in the trip and sees the estimate.
- 2
Approve
The manager approves with policy flags in view.
- 3
Arrange
The travel desk books, attaches documents and advances per diem.
- 4
Report
Receipts are added and the trip closes against budget.
Set up once by admins
Workplace admins shape the rules from the settings screens. Everyone else simply uses it.
Admin controls
- DestinationsCities, per diem rates, hotel caps, visa and vaccine requirements.
- Transport rulesAllowed classes by journey length and grade; rail-first distance.
- Finance thresholdsExtra sign-off above a trip value you choose.
Who uses it
- Travellers
- Managers
- Travel desk
- Finance
Works with the rest of Welyne WorkOne
Each module works on its own. Together they share one schedule, one directory of people and one record of where work happened — on the web, native mobile apps, room displays and lobby boards.
Explore the platform- Flex OfficeDesks, rooms and parking on a live floor plan
- Remote WorkHome and client-site days, within policy
- Team PlanningWho's where, all week, at a glance
- Visitors & Front DeskGuests expected, badged and hosted
- SustainabilityThe carbon impact of how you work
- Workplace AnalyticsOccupancy, attendance and spend in one view
See Business Travel with your own setup.
A 30-minute walkthrough with your policies and floor plans, or explore the live demo with sample data right now.
- MonOffice
- TueHome
- WedOffice
- ThuTravel
- FriClient