One plan for everyone who shapes the workday.
Six roles, one shared picture of where work happens. Here is what changes for each of them, and how a typical day runs.
For employees
Know where you're working tomorrow, and who'll be there.
Plan the week in one place: book a desk near your team, ask for a home day, submit a trip. Everything shows up on your phone, and nothing waits in someone's inbox without you knowing.
Modules they use most
Before
With WorkOne
Before: Coming in to find the team stayed home
With WorkOne: See who's in before deciding where to work
Before: Hunting for a free desk at 9:15
With WorkOne: Book the desk next to your team in two taps
Before: Remote-day rules buried in an HR PDF
With WorkOne: Your balance and the policy shown before you ask
Before: Trip requests lost between e-mails and spreadsheets
With WorkOne: Trips, tickets and receipts in one thread
A day with WorkOne
Plans the week on her phone: office Tuesday and Thursday, home Wednesday.
The Wednesday home day fits her allowance and is approved on submit.
Scans the QR code on desk 3.14, two seats from her team.
Books a 30-minute room for a call with a client.
Checks out early; the desk goes back to the pool for the evening shift.
For managers
Bring the team together without chasing everyone's calendar.
One week view of who's in the office, at home, at a client or travelling. Routine requests approve themselves; the rest arrive in a single inbox with the context to decide in seconds.
Modules they use most
Before
With WorkOne
Before: Anchor days nobody actually shows up for
With WorkOne: The day most of the team is in, visible at a glance
Before: Approval requests scattered across e-mail and chat
With WorkOne: Remote days and trips in one approvals inbox
Before: No idea who's travelling next week
With WorkOne: Trips on the same week view as office and home days
Before: Deciding on trips without knowing the cost
With WorkOne: Every trip priced and policy-checked before it reaches you
A day with WorkOne
Opens the team week: five of six people are in on Thursday.
Moves the retrospective to Thursday and books a room for six.
Approves a trip to Amsterdam with the train already chosen.
Declines one extra home day with a note, offering Friday instead.
For HR
A hybrid policy people understand, applied the same way for everyone.
Write the remote-work rules once. Welyne WorkOne explains them to each employee, applies them consistently, keeps a clean record of where work happened, and lets you grant exceptions with a reason.
Modules they use most
Before
With WorkOne
Before: The same policy question answered fifty times a month
With WorkOne: Balances visible to every employee, all the time
Before: Managers applying the rules differently
With WorkOne: Rules applied automatically and identically
Before: No reliable record of remote days for audits
With WorkOne: One history of office, home, client-site and travel days
Before: Exceptions granted by e-mail and forgotten
With WorkOne: Personal allowances with a reason, visible to managers
A day with WorkOne
Updates the policy: two home days a week, eight a month, one day's notice.
Grants an employee four extra days for a family move.
Reviews compliance by team for the quarterly works-council meeting.
Exports the month's work-mode history as CSV for payroll.
For facility teams
Run the office people actually use.
Live occupancy by floor, check-ins that keep bookings honest, visitors expected at reception and issues logged against the desk or room they concern. Decide the next lease on what happened, not on badge swipes.
Modules they use most
Before
With WorkOne
Before: Floors that look fully booked and sit half empty
With WorkOne: Unused bookings released 30 minutes after start
Before: Visitors arriving unannounced at reception
With WorkOne: Every visitor pre-registered, badged and hosted
Before: Broken screens reported in the corridor, then forgotten
With WorkOne: Requests routed to the right team with priority
Before: Space decisions made on gut feeling
With WorkOne: Peak and average occupancy by weekday and zone
A day with WorkOne
Checks today's occupancy: floor 3 at 84%, floor 5 at 22%.
Blocks a desk with a broken monitor and assigns the request to IT.
Reception badges four visitors; each host is notified on arrival.
Reviews Fridays: 28% average, so floor 5 closes on Fridays next month.
For travel managers
Every trip priced, approved and prepared on one board.
Trips arrive complete: destination, dates, estimate, per diem, visa needs and the train alternative. You work through tickets, hotels and advances on a board, and finance sees spend against estimate when the trip closes.
Modules they use most
Before
With WorkOne
Before: Requests missing dates, class or budget
With WorkOne: Complete requests with a live estimate
Before: Per diem calculated by hand in a spreadsheet
With WorkOne: Per diem by destination and grade, automatically
Before: Visa deadlines discovered a week before departure
With WorkOne: Visa and vaccine requirements attached to the destination
Before: Receipts chased for a month after the trip
With WorkOne: Receipts photographed on the trip, matched to the budget
A day with WorkOne
Opens the board: three approved trips need tickets, one needs a visa.
Books the Lisbon train and hotel, attaches the vouchers to the trip.
Advances the per diem for a three-day trip to Casablanca.
Closes last week's trips: actual spend 6% under estimate.
For ESG teams
Carbon figures from how people really work, with every factor shown.
Welyne WorkOne turns schedules and trips into a carbon ledger: commutes avoided on remote days, emissions from travel, energy of occupied desks. Each figure carries its factor and source, so reports can be audited.
Modules they use most
Before
With WorkOne
Before: Commute emissions estimated from a yearly survey
With WorkOne: Commute avoided from actual remote days
Before: Travel data arriving months late from the agency
With WorkOne: Trip emissions at request time, with the rail alternative
Before: Numbers nobody can trace back to a source
With WorkOne: Documented ADEME and DESNZ factors
Before: Employees unaware of the impact of their choices
With WorkOne: Personal impact shown to each employee
A day with WorkOne
Opens the September ledger: travel is up, commutes avoided are steady.
Sees that trains replaced 11 short-haul flights after the rail-first rule.
Exports figures by category for the CSRD report.
Shares the factor list with the auditor, with sources.
Show it to the people who'll use it.
A 30-minute walkthrough with your policies and floor plans, or explore the live demo with sample data right now.
- MonOffice
- TueHome
- WedOffice
- ThuTravel
- FriClient