Flex Office
Find a desk next to your team in two taps.
Employees see who's in and what's free on an interactive floor plan, book ahead or on the spot, and check in with the QR code on the desk. Unused bookings release themselves, so the office never looks full when it isn't.
Used day to day by employees, facility managers and office managers.
Floor 3
Lyon Part-Dieu, Tuesday 29 September
Desk 3.14
Free all day, next to Chloé
Why teams use Flex Office
Fewer empty desks
Right-size the office with real attendance instead of badge counts and guesswork.
Sit with your people
See where teammates sit before you book, and choose the desk next to them.
No phantom bookings
Desks not checked in within 30 minutes go back to the pool automatically.
What you can do
Desks, rooms and parking on a live floor plan.
- Interactive floor plans
- Every desk, room and parking spot on a zoomable plan, coloured by availability in real time.
- Book ahead or on the spot
- Reserve for the coming weeks, or scan a free desk's QR code and it's yours for the day.
- QR check-in and check-out
- Stickers on every desk and room confirm presence and keep availability honest.
- Meeting rooms by the half hour
- Pick a slot on a day timeline, see capacity and equipment, invite colleagues.
- Parking and EV chargers
- Spots with chargers and accessible bays are marked, and booked with the same flow.
- Book for a guest
- Reserve a desk for a visitor or contractor, tied to their visit.
- Find a colleague
- Search anyone and see where they sit today — or whether they're at home or travelling.
How it works
- 1
Plan the week
Mark office days; the app suggests desks near your team.
- 2
Book
Choose on the floor plan, or let the app pick your usual spot.
- 3
Check in
Scan the desk's QR code when you arrive.
- 4
Release
Leaving early? Check out and the desk is free for others.
Set up once by admins
Workplace admins shape the rules from the settings screens. Everyone else simply uses it.
Admin controls
- Spaces and resourcesDraw floors, add desks, rooms and parking, attach equipment, block a desk for maintenance.
- Booking rulesSet booking windows, maximum durations, check-in requirements and auto-release.
- Access by grade or teamReserve zones for teams or grades; assign fixed desks where needed.
- Live supervisionWatch occupancy floor by floor and spot underused zones.
Who uses it
- Employees
- Facility managers
- Office managers
Works with the rest of Welyne WorkOne
Each module works on its own. Together they share one schedule, one directory of people and one record of where work happened — on the web, native mobile apps, room displays and lobby boards.
Explore the platform- Remote WorkHome and client-site days, within policy
- Business TravelTrips priced and policy-checked before approval
- Team PlanningWho's where, all week, at a glance
- Visitors & Front DeskGuests expected, badged and hosted
- SustainabilityThe carbon impact of how you work
- Workplace AnalyticsOccupancy, attendance and spend in one view
See Flex Office with your own setup.
A 30-minute walkthrough with your policies and floor plans, or explore the live demo with sample data right now.
- MonOffice
- TueHome
- WedOffice
- ThuTravel
- FriClient