Visitors & Front Desk
Guests expected, badged and greeted by name.
Hosts pre-register visitors in seconds. Reception sees the day's arrivals, prints badges and checks people in; hosts are notified the moment their guest arrives. Workplace requests — a broken screen, a cold room — go to the right team.
Used day to day by reception, hosts and facility teams.
Sofia Marin
Halden Studio
- Host
- Lina Haddad
- Floor
- 3, Rhône
- Date
- Tue 29 Sep
- Arrived
- 10:24
Your guest has arrived10:24
Sofia Marin is at reception on floor 3.
Today's arrivals
- Sofia MarinHalden Studio, 10:24Checked in
- Tomás RuizBrightline, 11:00Expected
- Amara OkaforKestrel Labs, 14:30Expected
Why teams use Visitors & Front Desk
A better first impression
Visitors are expected, named on a badge and met by their host.
Know who's on site
An accurate list of guests in the building, for security and evacuation.
Issues reach the right team
Facility and IT requests are logged against the room or desk they concern.
What you can do
Guests expected, badged and hosted.
- Visitor pre-registration
- Name, company, time and purpose; optional desk booked for the day.
- Printable badges
- Badge with QR code for check-in at reception.
- Host notifications
- The host is notified when their guest checks in.
- Workplace requests
- Report issues with priority, track them to resolution.
How it works
- 1
Invite
The host registers the visitor.
- 2
Arrive
Reception checks the visitor in and prints a badge.
- 3
Meet
The host is notified and comes to greet them.
- 4
Leave
Check-out keeps the on-site list accurate.
Set up once by admins
Workplace admins shape the rules from the settings screens. Everyone else simply uses it.
Admin controls
- Front-desk viewToday's arrivals across sites, with search.
- Request queueAssign and resolve facility and IT requests.
Who uses it
- Reception
- Hosts
- Facility teams
Works with the rest of Welyne WorkOne
Each module works on its own. Together they share one schedule, one directory of people and one record of where work happened — on the web, native mobile apps, room displays and lobby boards.
Explore the platform- Flex OfficeDesks, rooms and parking on a live floor plan
- Remote WorkHome and client-site days, within policy
- Business TravelTrips priced and policy-checked before approval
- Team PlanningWho's where, all week, at a glance
- SustainabilityThe carbon impact of how you work
- Workplace AnalyticsOccupancy, attendance and spend in one view
See Visitors & Front Desk with your own setup.
A 30-minute walkthrough with your policies and floor plans, or explore the live demo with sample data right now.
- MonOffice
- TueHome
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- ThuTravel
- FriClient